Privacy Policy
We are honoured to serve leaders and their teams with their most important discussions. Protecting the privacy of our users and their information is of the upmost importance to us.
This policy describes how Plot Technologies Inc. ("Plot", "the product", "the service", our", "us" or "we") respects and protects the privacy of those who access our website, useplot.com, and other sites and products we own and operate ("users").
1. Information we collect
Personal information you provide us directly
We may ask for personal information, such as your:
- Name
- Payment information
Content you add
You may add content to Plot. Access to this information is controlled by the sharing settings in the area (e.g. a "plot") of product where the content was added.
Data from third-party services you authorize
For product functionality, you may authorize Plot to read data from third-party services that manage relevant data such as your calendar events and contacts. Plot stores copies of this information for processing and fast access.
Information we collect automatically
When you visit our website or use our product, we may automatically log the standard data provided by your web browser. That may include your computer’s Internet Protocol (IP) address, your browser type and version, the pages you visit, the time and date of your visit, the time spent on each page, and other details.
We may also collect data about the device you’re using to access our website or product. This data may include the device type, operating system, unique device identifiers, device settings, and geo-location data. What we collect can depend on the individual settings of your device and software. We recommend checking the policies of your device manufacturer or software provider to learn what information they make available to us.
Cookies and web beacons
When you visit our website or use our product, we may send cookies to your device to uniquely identify you. You can control the cookies on your device, including resetting them and/or blocking them. Use of some product features may depend on cookies to operate.
We may also add clear images called web beacons in HTML-based emails to detect when emails are successfully viewed.
2. How we use your information
We use the information we collect to build and operate Plot to best serve you and other users, according to these purposes:
- Providing you with our product: The primary use of any information we collect is to allow operation of the product you are using. This includes operating secure accounts, authentication and authorization, and content storage and retrieval.
- To understand product usage and improve the product: Information we collect automatically is primarily stored in an anonymized form without personally identifiable information. This information allows us to understand patterns in user behaviour so we can continually refine Plot to serve users better. Some of this information may also be associated with your account to support personalizations, such as tips and tricks offered based on your usage.
- Communicating with you about Plot: We use your contact information to send you relevant communications about the product, such as technical, security or administrative matters.
- Promoting engagement with Plot: We may also use information to send you communications to encourage usage of Plot and its features and benefits. You can opt-out of these communications as described below.
- Supporting users: Authorized employees of Plot may access your information to help you resolve an issue you are experiencing with the product.
- As required by law: Plot will use or disclose your information to legal authorities only as necessary to comply with the law, enforce our Terms of Use, or protect the security of our product.
Sharing your information
We share your information with third-party service providers essential to the operation of the product. These service providers are only provided the information required to perform the services required. We careful review the Privacy Policies and Terms of Service of our third-part service providers to ensure they reflect our commitments to you.
Our third-party service providers include:
- Hosting, storage and data-processing
- Email delivery
- Analytics
- Billing
Ways we do not use your information
Plot does not use any of your information for serving third-part advertisments. We will not sell your information to a third party.
3. Protecting your information
Plot takes the protection of your information very seriously, applying appropriate safeguards to preserve the security of the information we collect. To protect the privacy and security of information restricted to your account, we take reasonable measures to verify your identity before granting access to your account. You are responsible for maintaining the secrecy of any account passwords and controlling access to any associated accounts given access to your Plot account (e.g. your Google Account used for sign in).
In the event that any information collected by us is compromised by unauthorized access, we will investigate and notify any individuals associated with accounts that were affected. We will also apply additional protections in a reasonable timeframe to prevent further unauthorized access.
We employ measures to preserve the integrity our your data, including regular backups. With electronic records, data loss is a possibility. While we will do everything reasonable to protect and, if necessary, recover your data, it is your responsibility, if necessary, to keep a copy of critical information outside Plot.
4. International transfers of personal information
The personal information we collect is stored and processed in Canada and/or the United States, or where we or our partners, affiliates and third-party providers maintain facilities. By providing us with your personal information, you consent to the disclosure to these overseas third parties.
We will ensure that any transfer of personal information from countries in the European Economic Area (EEA) to countries outside the EEA will be protected by appropriate safeguards, for example by using standard data protection clauses approved by the European Commission, or the use of binding corporate rules or other legally accepted means.
Where we transfer personal information from a non-EEA country to another country, you acknowledge that third parties in other jurisdictions may not be subject to similar data protection laws to the ones in our jurisdiction. There are risks if any such third party engages in any act or practice that would contravene the data privacy laws in our jurisdiction and this might mean that you will not be able to seek redress under our jurisdiction’s privacy laws.
5. Your rights and controlling your personal information
Choice and consent: By providing personal information to us, you consent to us collecting, holding, using and disclosing your personal information in accordance with this privacy policy. If you are under 16 years of age, you must have, and warrant to the extent permitted by law to us, that you have your parent or legal guardian’s permission to access and use the website and they (your parents or guardian) have consented to you providing us with your personal information. You do not have to provide personal information to us, however, if you do not, it may affect your use of this website or the products and/or services offered on or through it.
Information from third parties: If we receive personal information about you from a third party, we will protect it as set out in this privacy policy. If you are a third party providing personal information about somebody else, you represent and warrant that you have such person’s consent to provide the personal information to us.
Restrict: You may choose to restrict the collection or use of your personal information. If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by contacting us using the details below. If you ask us to restrict or limit how we process your personal information, we will let you know how the restriction affects your use of our website or products and services.
Access and data portability: You may request details of the personal information that we hold about you. You may request a copy of the personal information we hold about you. Where possible, we will provide this information in CSV format or other easily readable machine format. You may request that we erase the personal information we hold about you at any time. You may also request that we transfer this personal information to another third party.
Correction: If you believe that any information we hold about you is inaccurate, out of date, incomplete, irrelevant or misleading, please contact us using the details below. We will take reasonable steps to correct any information found to be inaccurate, incomplete, misleading or out of date.
Notification of data breaches: We will comply laws applicable to us in respect of any data breach.
Complaints: If you believe that we have breached a relevant data protection law and wish to make a complaint, please contact us using the details below and provide us with full details of the alleged breach. We will promptly investigate your complaint and respond to you, in writing, setting out the outcome of our investigation and the steps we will take to deal with your complaint. You also have the right to contact a regulatory body or data protection authority in relation to your complaint.
Unsubscribe: To unsubscribe from our e-mail database or opt-out of communications (including marketing communications), please contact us using the details below or opt-out using the opt-out facilities provided in the communication.
6. Business transfers
If we or our assets are acquired, or in the unlikely event that we go out of business or enter bankruptcy, we would include data among the assets transferred to any parties who acquire us. You acknowledge that such transfers may occur, and that any parties who acquire us may continue to use your personal information according to this policy.
7. Children’s privacy
Plot does not knowingly collect or solicit personal information from children under the age of 13 and the product and its content are not directed at children under the age of 13. In the event that we learn that we have collected personal information from a child under age 13 without verification of parental consent, we will delete that information as quickly as possible. If you believe that we might have any information from or about a child under 13, please contact us using the information below.
8. Limits of our policy
Our website may link to external sites that are not operated by us. Please be aware that we have no control over the content and policies of those sites, and cannot accept responsibility or liability for their respective privacy practices.
9. Changes to this policy
At our discretion, we may change our privacy policy to reflect current acceptable practices. We will take reasonable steps to let users know about changes via our website. Your continued use of this site after any changes to this policy will be regarded as acceptance of our practices around privacy and personal information.
If we make a significant change to this privacy policy, for example changing a lawful basis on which we process your personal information, we will ask you to re-consent to the amended privacy policy.
10. How to contact us
If you have any questions about this Privacy Policy or wish to make a request, please contact us at:
Plot Technologies Inc Data Controller
Kristopher Braun
info@useplot.com
This policy is effective as of February 29, 2020.